Recruitment Privacy
Statement ¡VJoseph K. H. Ng & Co.
Introduction
Joseph K. H. Ng & Co. believes that privacy is an important
individual right and this Statement provides information regarding our use and
disclosure of personal information collected via this Web site
for recruitment purposes. Joseph K. H. Ng & Co's information handling
practices are in accordance with current privacy and data protection
legislation in
For more general
information about the privacy practices of Joseph K. H. Ng & Co., please
refer to our Privacy Statement.
Why do we collect
personal information?
As part of our recruitment process, this Web
site enables us to collect necessary personal information about you to consider
you for employment with our firm.
During the course of the recruitment and selection process, we may request
further information about you to assess your suitability for positions with our
firm. In doing so, we only collect personal information that is necessary
for recruitment decisions.
The procedures used by the firm to gather further information about you might
include:
In all cases, we inform
applicants before a selection method is used of its relevance to selection
process and the types of personal information to be collected. We rarely
need to collect sensitive information (such as ethnicity, religious beliefs,
health and criminal record) and will not do so without consent.
References from your current or former employer(s) or other sources will only
be obtained with your written or verbal consent.
In some cases, pre-employment checking may be necessary. Any checking is
"tailor-made" and the extent and nature of information sought is no
more than is justified by the particular position being filled.
Failure to provide requested information may influence the processing and
outcome of your application.
How do we use personal information?
We use the personal
information for the primary purpose of considering your suitability for
positions with us. Only that information which is relevant to the purpose
of assessing your suitability is collected and used.
We will not collect or use personal information in ways other than as described
in this statement unless we have obtained your consent. In some cases we
may specifically request a consent form to be signed. In other cases
consent may be implied (for instance, you give us information after being fully
advised of how it will be used).
Cookies and log files
Cookies may be used on some
areas of our site. A cookie is a small software application which allows
a Web site to recognise a previous user and to observe how a user navigates
within a Web site.
Cookies are now used as a standard by many Web sites to improve users'
navigational experience. If you are concerned about cookies, most
browsers now recognise when a cookie is offered, and permits users to opt-out
of receiving it. If you are not sure whether your browser has this
capability, you should check with the software manufacturer or your Internet
service provider. It is Joseph K. H. Ng & Co.'s policy to use cookies
to make the use of our Web site easier for visitors and to facilitate efficient
registration procedures. In most cases, a visitor can refuse a cookie and still
fully navigate our Web sites.
In order to properly manage our Web site we may anonymously log information on
our operational systems about the number and duration of visits to the site and
identify categories of visitors by items such as domains and browser
types. These statistics are reported in the aggregate to our
webmaster. This is to ensure that our Web site presents the best web
experience for visitors and is an effective information resource.
Whenever, a member visits this site they must identify themselves in order to
gain entry. This data is logged by Joseph K. H. Ng & Co. purely for
measuring site performance and in assisting to resolve any site technical
difficulties.
Disclosure of personal information
Your personal information
will be used only by partners and staff directly involved in the recruitment
process. We do not send your information overseas or to other
organisations or use it for any other purpose without your consent unless it is
required by law.
How is this information secured?
We keep your personal
information secure and make it accessible to partners and staff on a needs to
know basis. The information you provide in your online application is
stored into our recruitment database. Joseph K. H. Ng & Co. has
implemented generally accepted standards of technology and operational security
in order to protect personally identifiable information from loss, misuse,
alteration or destruction. All Joseph K. H. Ng & Co. staff follow a
firm wide security policy. Only authorised Joseph K. H. Ng & Co.
personnel are provided access to personally identifiable information and these
employees have agreed to ensure confidentiality of this information.
How long is information kept?
Generally we will hold
recruitment information for specific vacancies for up to 2 years or until the
user requests us to delete that information, after which it will be
either destroyed or permanently de-identified.
To request us to delete your personal information submitted through our
Recruitment Web site, please send your request to recruit.
Access to your information
We will provide you with access
to your personal information upon request unless granting access would infringe
another person's privacy.
If you wish to gain access to your personal information, please send your
request to recruit
Correction and Concerns
Once you have submitted
your application online, no correction can be made online. However, you
may update your contact details (e.g. email, address, phone numbers) by sending
your request to recruit.
If you believe that information we hold about you is incorrect, or if
you have concerns about how we are handling your personal information, please
email us and we will try to resolve those concerns.
Changes to the Joseph K. H. Ng & Co. Recruitment Privacy Statement
Joseph K. H. Ng & Co
reserves the right to modify or amend this statement at any time and for any
reason. However, Joseph K. H. Ng & Co. commits to ensure that the
privacy rights of individuals are maintained. Nothing contained in this
statement is intended to create a contract or agreement between Joseph K. H. Ng &
Co. and any visitor using the site, or provide identifying information
in any form.
In order to keep visitors informed, Joseph K. H. Ng & Co. will ensure that
we notify users of changes to our Recruitment Privacy Statement by identifying
the alteration for a period of not less than two weeks on the our home page and
identifying the effective date at the beginning of this statement.
Contact our Privacy Office
We welcome your enquiries
or comments about our Recruitment Privacy Statement and any queries or concerns
that you may have about this Web site at recruit.
Last updated: 11 May 2009