Recruitment Privacy Statement –Joseph K. H. Ng & Co.

Introduction

Joseph K. H. Ng & Co. believes that privacy is an important individual right and this Statement provides information regarding our use and disclosure of personal information collected via this Web site for recruitment purposes.  Joseph K. H. Ng & Co's information handling practices are in accordance with current privacy and data protection legislation in
Hong Kong.

For more general information about the privacy practices of Joseph K. H. Ng & Co., please refer to our Privacy Statement.

Why do we collect personal information?

As part of our recruitment process, this Web site enables us to collect necessary personal information about you to consider you for employment with our firm.
  
During the course of the recruitment and selection process, we may request further information about you to assess your suitability for positions with our firm.  In doing so, we only collect personal information that is necessary for recruitment decisions. 
  
The procedures used by the firm to gather further information about you might include:

In all cases, we inform applicants before a selection method is used of its relevance to selection process and the types of personal information to be collected.  We rarely need to collect sensitive information (such as ethnicity, religious beliefs, health and criminal record) and will not do so without consent.  References from your current or former employer(s) or other sources will only be obtained with your written or verbal consent.
  
In some cases, pre-employment checking may be necessary.  Any checking is "tailor-made" and the extent and nature of information sought is no more than is justified by the particular position being filled.
  
Failure to provide requested information may influence the processing and outcome of your application. 


How do we use personal information? 

We use the personal information for the primary purpose of considering your suitability for positions with us.  Only that information which is relevant to the purpose of assessing your suitability is collected and used.
  
We will not collect or use personal information in ways other than as described in this statement unless we have obtained your consent.  In some cases we may specifically request a consent form to be signed.  In other cases consent may be implied (for instance, you give us information after being fully advised of how it will be used). 


Cookies and log files 

Cookies may be used on some areas of our site.  A cookie is a small software application which allows a Web site to recognise a previous user and to observe how a user navigates within a Web site.
  
Cookies are now used as a standard by many Web sites to improve users' navigational experience.  If you are concerned about cookies, most browsers now recognise when a cookie is offered, and permits users to opt-out of receiving it.  If you are not sure whether your browser has this capability, you should check with the software manufacturer or your Internet service provider.  It is Joseph K. H. Ng & Co.'s policy to use cookies to make the use of our Web site easier for visitors and to facilitate efficient registration procedures. In most cases, a visitor can refuse a cookie and still fully navigate our Web sites.
   
In order to properly manage our Web site we may anonymously log information on our operational systems about the number and duration of visits to the site and identify categories of visitors by items such as domains and browser types.  These statistics are reported in the aggregate to our webmaster.  This is to ensure that our Web site presents the best web experience for visitors and is an effective information resource.
 
Whenever, a member visits this site they must identify themselves in order to gain entry.  This data is logged by Joseph K. H. Ng & Co. purely for measuring site performance and in assisting to resolve any site technical difficulties.  


Disclosure of personal information 

Your personal information will be used only by partners and staff directly involved in the recruitment process.  We do not send your information overseas or to other organisations or use it for any other purpose without your consent unless it is required by law.  


How is this information secured? 

We keep your personal information secure and make it accessible to partners and staff on a needs to know basis.  The information you provide in your online application is stored into our recruitment database.  Joseph K. H. Ng & Co. has implemented generally accepted standards of technology and operational security in order to protect personally identifiable information from loss, misuse, alteration or destruction.  All Joseph K. H. Ng & Co. staff follow a firm wide security policy.  Only authorised Joseph K. H. Ng & Co. personnel are provided access to personally identifiable information and these employees have agreed to ensure confidentiality of this information. 


How long is information kept? 

Generally we will hold recruitment information for specific vacancies for up to 2 years or until the user requests us to delete that information, after which it will be either destroyed or permanently de-identified.
  
To request us to delete your personal information submitted through our Recruitment Web site, please send your request to recruit.


Access to your information 

We will provide you with access to your personal information upon request unless granting access would infringe another person's privacy.
  
If you wish to gain access to your personal information, please send your request to recruit


Correction and Concerns  

Once you have submitted your application online, no correction can be made online.  However, you may update your contact details (e.g. email, address, phone numbers) by sending your request to recruit.   If you believe that information we hold about you is incorrect, or if you have concerns about how we are handling your personal information, please email us and we will try to resolve those concerns.


Changes to the Joseph K. H. Ng & Co. Recruitment Privacy Statement 

Joseph K. H. Ng & Co reserves the right to modify or amend this statement at any time and for any reason.  However, Joseph K. H. Ng & Co. commits to ensure that the privacy rights of individuals are maintained.  Nothing contained in this statement is intended to create a contract or agreement between Joseph K. H. Ng & Co. and any visitor using the site, or provide identifying information in any form.
 
In order to keep visitors informed, Joseph K. H. Ng & Co. will ensure that we notify users of changes to our Recruitment Privacy Statement by identifying the alteration for a period of not less than two weeks on the our home page and identifying the effective date at the beginning of this statement. 


Contact our Privacy Office

We welcome your enquiries or comments about our Recruitment Privacy Statement and any queries or concerns that you may have about this Web site at recruit.

 

Last updated: 11 May 2009